Payroll and Timekeeping Clerks — Tasks

Task statements

• Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
• Process and issue employee paychecks and statements of earnings and deductions.
• Compute wages and deductions, and enter data into computers.
• Process paperwork for new employees and enter employee information into the payroll system.
• Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.
• Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
• Distribute and collect timecards each pay period.
• Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Keep track of leave time, such as vacation, personal, and sick leave, for employees.
• Compile employee time, production, and payroll data from time sheets and other records.
• Keep informed about changes in tax and deduction laws that apply to the payroll process.
• Complete time sheets showing employees' arrival and departure times.
• Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
• Conduct verifications of employment.
• Prepare and file payroll tax returns.
• Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
• Balance cash and payroll accounts.
• Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.
• Train employees on organizations' timekeeping systems.
• Coordinate special programs, such as United Way campaigns, that involve payroll deductions.