Purchasing Agents, Except Wholesale, Retail, and Farm Products — Tasks

Task statements

• Monitor and follow applicable laws and regulations.
• Purchase the highest quality merchandise at the lowest possible price and in correct amounts.
• Formulate policies and procedures for bid proposals and procurement of goods and services.
• Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services.
• Write and review product specifications, maintaining a working technical knowledge of the goods or services to be purchased.
• Analyze price proposals, financial reports, and other data and information to determine reasonable prices.
• Hire, train, or supervise purchasing clerks, buyers, and expediters.
• Research and evaluate suppliers, based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history.
• Evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes.
• Negotiate, renegotiate, and administer contracts with suppliers, vendors, and other representatives.
• Study sales records and inventory levels of current stock to develop strategic purchasing programs that facilitate employee access to supplies.
• Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.
• Maintain and review computerized or manual records of purchased items, costs, deliveries, product performance, and inventories.
• Monitor changes affecting supply and demand, tracking market conditions, price trends, or futures markets.
• Monitor shipments to ensure that goods come in on time, and resolve problems related to undelivered goods.
• Review catalogs, industry periodicals, directories, trade journals, and Internet sites and consult with other department personnel to locate necessary goods and services.
• Attend meetings, trade shows, conferences, conventions, and seminars to network with people in other purchasing departments.
• Arrange the payment of duty and freight charges.
• Interview vendors and visit suppliers' plants and distribution centers to examine and learn about products, services, and prices.